Public sector to be only e-invoiced starting from July
As of July 1, 2019 the state's accounting will completely transferred to e-invoicing. This means that starting from this date, the public sector can be sent only e-invoices, invoices in the form of paper and electronic will no longer be accepted.
The public entities to be sent e-invoices as of July 1 are considered to be the state and government authorities, local authorities and local government agencies, other public-law institutions, and foundations, non-profit associations and companies which are governed directly or indirectly by the aforementioned institutions.
E-invoice is a digital invoice which is transmitted between information systems, e.g., from the company software to the government authority software. The main purpose of the e-invoice is avoiding separate handling of sending and receiving invoices - the information systems will do that instead. There will no longer exist a need to enter an invoice into different systems and this, in turn, will eliminate any possible mistakes that may occur while entering invoices.
What is necessary in order to issue an e-invoice?
- Conclude an agreement with a company providing the service of e-invoicing (Omniva, Tieto Estonia, Telema, Fitek, Envoice, etc);
- Ensure that your accounting software is able to generate and send e-invoices:
- If the accounting software is unable to do that, you should develop the necessary capacity or exchange the software accordingly.
- If there are few invoices to issue, it is possible to send an e-invoice out to a buyer free of charge by using the automated accounting software https://www.rik.ee/et/e-arveldaja (e-Financials). The software can be found in the e-Business register and is meant for using by both entrepreneurs as well as persons authorised by them, e.g., the accountant, financial manager, etc. All enterprises and organisations can generate e-invoices in the e-Financials environment without fee, in unlimited amount and for an unlimited period.
The Chamber of Commerce is not a public sector institution, but a private non-profit association. We still accept invoices in paper and electronic form.